Terms of Use
Last Updated: February 2026
These Website Terms of Use ("Terms") govern your access to and use of the In The Loop Accounts Ltd website (the "Website"). By accessing or using our Website, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Website.
In The Loop Accounts Ltd ("In The Loop Accounts", "we", "us", or "our") is a company registered in England and Wales. These Terms should be read in conjunction with our Privacy Policy, which governs how we collect and use your personal information.
1. Acceptance of Terms
By accessing this Website, you confirm that you are at least 18 years old or accessing the Website under the supervision of a parent or legal guardian. You agree to use the Website in accordance with these Terms and all applicable laws and regulations.
2. Changes to Terms
We reserve the right to modify these Terms at any time. We will notify users of any material changes by updating the "Last Updated" date at the top of these Terms. Your continued use of the Website after any such changes constitutes your acceptance of the revised Terms.
3. Use of Website
You may use our Website for lawful purposes only. You agree not to:
Use the Website in any way that breaches any applicable local, national, or international law or regulation
Use the Website in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect
Transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam)
Knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware
Attempt to gain unauthorised access to the Website, the server on which the Website is stored, or any server, computer, or database connected to the Website
Attack the Website via a denial-of-service attack or a distributed denial-of-service attack
4. Resources and Downloads
Our Website may provide access to downloadable resources, guides, templates, and other materials ("Resources"). These Resources are provided for informational purposes only and do not constitute professional accounting, tax, or financial advice. You should consult with a qualified professional before making any decisions based on information contained in these Resources.
Resources are licensed for your personal or business use only and may not be resold, redistributed, or used for commercial purposes without our express written permission.
5. Contact Forms and Submissions
When you submit information through our contact forms or other submission features on the Website, you grant us permission to use that information to respond to your inquiry and for the purposes described in our Privacy Policy. Please do not submit sensitive financial information through contact forms; we will provide secure channels for such information if required for our services.
Submission of a contact form does not create a client relationship or any obligation on our part to provide services. Any formal engagement for accounting or related services will be subject to a separate written agreement.
6. Intellectual Property Rights
All content on this Website, including but not limited to text, graphics, logos, icons, images, audio clips, digital downloads, data compilations, and software, is the property of In The Loop Accounts Ltd or its content suppliers and is protected by United Kingdom and international copyright laws. The compilation of all content on this Website is the exclusive property of In The Loop Accounts Ltd.
You may view, download, and print pages and Resources from the Website for your personal or internal business use, subject to the restrictions set out in these Terms. You must not:
Republish material from this Website (including republication on another website)
Sell, rent, or sub-license material from the Website
Show any material from the Website in public for commercial purposes
Reproduce, duplicate, copy, or otherwise exploit material on this Website for a commercial purpose without our permission
Redistribute content from the Website (unless content is specifically made for redistribution)
7. No Professional Advice
The information provided on this Website is for general informational purposes only and does not constitute professional accounting, tax, financial, or legal advice. While we strive to ensure the information is accurate and up-to-date, accounting regulations and tax laws change frequently, and the information on this Website may not reflect the most current developments.
You should not rely on information from this Website as a substitute for professional advice tailored to your specific circumstances. We strongly recommend that you consult with a qualified accountant or other professional advisor before taking any action based on information found on this Website.
8. Third-Party Links
Our Website may contain links to third-party websites that are not owned or controlled by In The Loop Accounts Ltd. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites. You acknowledge and agree that we shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods, or services available on or through any such websites.
9. Disclaimer of Warranties
The Website is provided on an "as is" and "as available" basis. In The Loop Accounts Ltd makes no representations or warranties of any kind, express or implied, as to the operation of the Website or the information, content, materials, or products included on the Website. To the fullest extent permissible under applicable law, we disclaim all warranties, express or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose.
We do not warrant that the Website, its servers, or emails sent from In The Loop Accounts Ltd are free of viruses or other harmful components. We will not be liable for any damages of any kind arising from the use of this Website, including but not limited to direct, indirect, incidental, punitive, and consequential damages.
10. Limitation of Liability
To the maximum extent permitted by applicable law, in no event shall In The Loop Accounts Ltd, its officers, directors, employees, or agents be liable for any direct, indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from:
Your access to or use of or inability to access or use the Website
Any conduct or content of any third party on the Website
Any content obtained from the Website
Unauthorised access, use, or alteration of your transmissions or content
Any reliance on information provided on the Website
Nothing in these Terms shall exclude or limit our liability for death or personal injury arising from our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
11. Indemnification
You agree to indemnify, defend, and hold harmless In The Loop Accounts Ltd and its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, obligations, losses, liabilities, costs, and expenses (including but not limited to legal fees) arising from:
Your use of and access to the Website
Your violation of any term of these Terms
Your violation of any third-party right, including without limitation any copyright, property, or privacy right
12. Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of England and Wales. Any disputes arising from or relating to these Terms or your use of the Website shall be subject to the exclusive jurisdiction of the courts of England and Wales.
13. Data Protection
Your use of the Website is also governed by our Privacy Policy, which sets out how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Please review our Privacy Policy to understand our data practices.
14. Severability
If any provision of these Terms is found to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid or unenforceable provision shall be replaced with a valid, enforceable provision that most closely matches the intent of the original provision.
15. Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and In The Loop Accounts Ltd regarding your use of the Website and supersede all prior agreements and understandings, whether written or oral, regarding such subject matter.
16. Contact Information
If you have any questions about these Terms, please contact us at:
In The Loop Accounts Ltd
Email: chris@intheloopaccounts.com
Website: www.intheloopaccounts.com
In The Loop Accounts Ltd ("In The Loop Accounts", "we", "us", or "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or engage our accounting services.
We are a company registered in England and Wales and act as the data controller for the personal data we process. This Privacy Policy complies with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable international data protection laws where we serve clients outside the UK.
1. Information We Collect
We collect and process the following categories of personal data:
1.1 Client Information
When you engage our accounting services, we collect:
Personal identification information (name, address, date of birth, contact details)
Business information (company name, registration details, VAT numbers, business structure)
Financial information (bank account details, income and expense records, invoices, receipts, tax information)
Employment information (payroll data, pension details, employment status)
Tax-related information (National Insurance numbers, tax codes, UTR numbers)
Any other information necessary to provide accounting, bookkeeping, tax preparation, or related services
1.2 Website Visitors
When you visit our website, we may collect:
Technical information (IP address, browser type, operating system, device information)
Usage data (pages visited, time spent on pages, navigation patterns)
Information submitted through contact forms (name, email, phone number, enquiry details)
1.3 Communications
We collect information from our communications with you, including emails, phone calls, video conferences, and any documentation or correspondence exchanged during the provision of our services.
2. How We Use Your Information
We use your personal data for the following purposes:
Service Delivery: To provide accounting, bookkeeping, tax preparation, payroll, and related services as agreed in our engagement letter
Legal and Regulatory Compliance: To comply with legal obligations including anti-money laundering checks, tax reporting requirements, and professional standards set by accounting bodies
Client Communication: To communicate with you about your account, respond to enquiries, and provide updates on regulatory changes that may affect you
Website Improvement: To analyse website usage and improve our online services and content
Marketing (with consent): To send you newsletters, updates, and information about our services where you have consented to receive such communications
Business Operations: To maintain our business records, manage client relationships, and improve our services
3. Legal Basis for Processing
We process your personal data under the following legal bases:
Contractual Necessity: Processing is necessary to perform our contract with you and deliver the accounting services you have engaged us for
Legal Obligation: Processing is required to comply with legal obligations, including tax law, anti-money laundering regulations, and professional standards
Legitimate Interests: Processing is necessary for our legitimate business interests, such as maintaining business records, preventing fraud, and improving our services, provided these interests do not override your rights
Consent: Where we have obtained your explicit consent, such as for marketing communications
4. How We Share Your Information
We may share your personal data with the following third parties:
Government Authorities: HM Revenue & Customs (HMRC), Companies House, pension regulators, and other tax or regulatory authorities as required by law
Service Providers: Third-party service providers who assist us in delivering our services, such as cloud storage providers, accounting software platforms, payroll processors, and IT support services
Professional Advisors: Legal advisors, auditors, and other professional consultants where necessary for our business operations or to comply with legal obligations
Banks and Financial Institutions: Where necessary to process payments or comply with anti-money laundering requirements
Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity
We require all third parties to maintain appropriate security measures and to process personal data only as instructed by us and in compliance with applicable data protection laws.
5. International Data Transfers
We serve clients globally and may transfer personal data to countries outside the UK and European Economic Area (EEA). Where we transfer data internationally, we ensure appropriate safeguards are in place:
We only transfer data to countries deemed to have adequate data protection by the UK government, or
We use Standard Contractual Clauses approved by the UK Information Commissioner's Office (ICO), or
We obtain your explicit consent for the transfer
Some of our service providers may be located outside the UK, including cloud storage and software providers. We ensure these providers maintain appropriate security standards and comply with data protection requirements.
6. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it from unauthorised access, loss, misuse, or disclosure. Our security measures include:
Encryption of data in transit and at rest
Secure file transfer protocols for document exchange
Password protection and multi-factor authentication
Regular security assessments and updates
Restricted access to personal data on a need-to-know basis
Staff training on data protection and confidentiality
While we implement robust security measures, no method of transmission or storage is completely secure. We cannot guarantee absolute security but will notify you promptly of any data breach that may affect your rights.
7. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected and to comply with legal and regulatory requirements:
Client Records: We retain client records for a minimum of 6 years after the end of our engagement, in accordance with professional accounting standards and UK tax law requirements
Tax Returns and Supporting Documentation: Retained for at least 6 years from the end of the relevant tax year, or longer if required by law
Anti-Money Laundering Records: Retained for 5 years after the end of our business relationship
Website Enquiries: Contact form submissions retained for up to 2 years unless a client relationship is established
Marketing Communications: Retained until you withdraw consent or we determine the data is no longer relevant
After the retention period expires, we securely delete or anonymise your personal data unless we are required to retain it for legal, regulatory, or legitimate business purposes.
8. Your Rights
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
Right of Access: Request a copy of the personal data we hold about you
Right to Rectification: Request correction of inaccurate or incomplete personal data
Right to Erasure: Request deletion of your personal data, subject to legal and regulatory retention requirements
Right to Restriction: Request restriction of processing in certain circumstances
Right to Data Portability: Request transfer of your data to another service provider in a structured, commonly used format
Right to Object: Object to processing based on legitimate interests or for direct marketing purposes
Right to Withdraw Consent: Withdraw consent for processing where consent is the legal basis
Please note that certain rights may be limited where we have legal or regulatory obligations to retain or process your data. For example, we cannot delete client records during the mandatory retention period required by law.
To exercise any of these rights, please contact us using the details in Section 12.
9. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to improve your browsing experience and analyse website traffic. Cookies are small text files stored on your device that help us:
Remember your preferences and settings
Understand how you use our website
Improve website functionality and content